Flood Mitigation Assistance
Published on AidPage by IDILOGIC
on Jun 24, 2005
Purpose of this program:
To assist States and communities in implementing measures to reduce or eliminate the long-term risk of flood damage to buildings, manufactured homes, and other structures insurable under the National Flood Insurance Program (NFIP).
Possible uses and use restrictions...
States are encouraged to use FMA planning, project and technical assistance grants to reduce the number of repetitive loss structures insured by the NFIP. More specifically, the emphasis is on reducing target repetitive loss properties that include structures with four or more losses, and structures with two or more losses where cumulative payments have exceeded the property value. Planning Grants may be used to assist States and communities in developing and updating Flood Mitigation Plans. Eligible activities under this grant are: conducting local planning discussions, contracting for consulting technical services such as engineering and planning; surveying structures at risk; and assessing structures subject to repetitive flood loss. There are several restrictions on Planning Grants. Planning Grants will not exceed a maximum of $1,500,000 nationally each year. A Planning Grant will not be awarded to a State or a community more than one every 5 years. Individual Planning Grants will not exceed $150,000 to any State applicant, or exceed $50,000 to any community applicant. The total planning grant made in any fiscal year to any State, including communities located in the State will not exceed $300,000. Project Grants may be used to assist States and communities in implementing flood mitigation projects to reduce the risk of flood damage to structures insured or insurable under the National Flood Insurance Program. Eligible activities under this grant include the acquisition, relocation, or elevation of insured structures. Only mitigation activities specified in a FEMA-approved Flood Mitigation Plan are eligible for an FMA Project Grant. There are several restrictions on Project Grants. The combined total of project and technical assistance awarded to the State and all communities in that State is limited to $20,000,000 in a 5-year period. There are also limits on the amount of Project Grant funds that any one State or community can receive in a 5- year period. States can receive individual grants not totaling more than $10,000,000 in a 5-year period. Communities can receive individual project grants not totaling more than $3,300,000 in a 5-year period. Up to 10 percent of Project Grant allocations annually may be used for Technical Assistance. The only applicants eligible for Technical Assistance Grants are State agencies or departments responsible for administering FMA. Eligible activities under this grant are: conducting community site visits; reviewing draft applications or plans; participating in planning meetings; providing planning workshops/materials; and, providing grants management workshops/ materials.
Who is eligible to apply...
Eligible applicants Technical Assistance Grants are State agencies or departments that are responsible for administering the FMA program. Eligible applicants for Planning Grants are States and communities participating in the NFIP. Suspended communities or communities on probation under the NFIP are not eligible. Eligible applicants for Project Grants are States and communities participating in the NFIP, and with a FEMA-approved Flood Mitigation Plan. Suspended communities or communities on probation under the NFIP are not eligible.
Grant awards will be determined in accordance with OMB Circulars No. A-102 and No. A-87 for State and local governments. Awards made to Institutions of Higher Education, Hospitals and Other Non-Profit Organizations will be required to follow the requirements of OMB Circulars No. A-110 and No. A-21.
Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.
About this section:
This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy.
For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree,
3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible.
Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they
Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications
are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs,
the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.
How to apply...
The State applies through the annual grant negotiation. The State point of contact reviews, prioritizes, and selects applications from community for funding planning and project grants; FEMA reviews and ensures that projects meet environmental regulations and minimum eligibility requirements. Forms Required: A State Flood Mitigation Plan, SF 424 Application for Federal Assistance, Program Narrative, 20-20 Budget Information-Construction Programs, 20-16(A)-(C) Assurances and Certifications, and SF-LLL Lobbying Disclosure.
Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.
State applies through grant negotiation, State reviews, prioritizes, and selects applications from community for funding Planning and Project Grants. Director allocates funds to the State, and the State distributes them to the community.
Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check.
Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office,
or by an authorized county office. The assistance may pass through the initial applicant for further distribution by
intermediate level applicants to groups or individuals in the private sector.
Deadlines and process...
The FEMA Regional Director will notify States regarding the program schedule at the beginning of each fiscal year.
When available, this section indicates the deadlines for applications to the funding agency which will
be stated in terms of the date(s) or between what dates the application should be received.
When not available, applicants should contact the funding agency for deadline information.
Range of Approval/Disapproval Time
Application Process for FMA Project Grants: States apply through grant negotiation. State FMA point of contact reviews and prioritizes applications. FEMA reviews and ensures projects meet environmental regulations and minimum eligibility requirements. FEMA allocates the FMA grants for planning, technical assistance, and projects annually to each FEMA region for distribution among States that have requested participation in the program. For a State to receive funds, it should request participation in the FMA during its annual grant negotiation with the FEMA Regional Office. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or officials designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.
This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units
prior to the submission of a formal application to the federal funding agency.
In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission
of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or
applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).
In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.
Who can benefit...
States and communities.
About this section:
This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.
What types of assistance...
The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.
How much financial aid...
Range and Average of Financial Assistance
This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.
(Grants) FY 03 $10,235,357; FY 04 est $3,034,882; and FY 05 est $20,000,000.
The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.
Note: This 11-digit budget account identification code represents the account which funds a particular program.
This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.
Examples of funded projects...
Program accomplishments, including examples of funded projects, are published in a Biennial Report to Congress as required under Section 554 of the National Flood Insurance Reform Act (NFIRA). This report is available from Ms. Margaret E. Lawless, Director, Mitigation Planning and Delivery Division, Federal Insurance and Mitigation Administration, Federal Emergency Management Agency (FEMA), 500 C Street, SW., Washington, DC 20472. Telephone: (202) 646-4621.
About this section
This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.
Program accomplishments are published in a Biennial Report to Congress as required under Section 554 of the National Flood Insurance Reform Act (NFIRA). This report is available from Ms. Margaret E. Lawless. Director, Mitigation Planning and Delivery Division, Federal Insurance and Mitigation Administration, Federal Emergency Management Agency (FEMA), 500 C Street, SW., Washington, DC 20472. Telephone: (202) 646-4621.
Criteria for selecting proposals...
Project Grants: Minimum Project Eligibility Criteria: The extent to which proposals are cost effective, conform with applicable Federal and State regulations and executive orders, are technically feasible, conform with the Flood Mitigation Plan, are physically located in an eligible community, or benefit such a community directly. Planning Grants are selected based on whether proposals are for eligible activities such as: conducting local planning discussions; contracting for consulting technical services such as engineering and planning; surveying structures at risk; and assessing structures subject to repetitive flood loss. Technical Assistance Grants are selected based on whether proposals are for eligible activities such as: conducting community site visits; reviewing draft applications and plans; participating in planning meetings; providing planning workshops/materials; and, providing grants management workshops/materials.
Length and Time Phasing of Assistance
The average performance period for FMA grants is generally 2 years, but may be extended once for planning grants and twice for project grants.
Formula and Matching Requirements
The FEMA Director allocates available funds for FMA each fiscal year in a lump sum to each FEMA Region for distribution to the States and communities. Under the current formula, each State and territory receives a base amount of $10,000 for Planning, and $100,000 for Projects. The remaining funds are distributed based on the number of NFIP policies, repetitive loss structures, and other such criteria as the Director may determine in furtherance of the disaster resistant community concept. FEMA may contribute up to 75 percent of the cost of eligible activities. The remaining percent must be met by matching requirements from State government or other nonfederal funding sources. Up to one-half of the nonfederal share may be met by in-kind contributions from third parties. The remaining half of the nonfederal share must be met by State and local government expenditures and cash funds identified at the time of application.
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.
Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.
In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.
Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.
Post assistance requirements...
Performance reports are due 30 days after the end of the second quarter (April 30) and 30 days after the end of the fourth quarter (October 30). The final performance report is due 90 days after the expiration or termination of grant support if there is a change to the October financial report. Financial reports are due 30 days after the end of each quarter. Final financial and performance reports are due 90 days after the expiration or termination of grant support.
This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.
In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.
This section discusses audits required by the Federal agency.
The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133.
These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year,
as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period,
rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).
Grant records include financial and programmatic records, supporting documents, statistical records, and other records of recipient or subrecipient which are required to be maintained by 44 CFR Part 13.42, program regulations or the grant agreement. Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later.
This section indicates the record retention requirements and the type of records the Federal agency may require.
Not included are the normally imposed requirements of the General Accounting Office.
For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C.
For other programs, record retention is governed by the funding agency's requirements.
National Flood Insurance Reform Act of 1994, Title V, Sections 553 and 554, Public Law 103-325, 42 U.S.C. 5154a.
This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).
Regulations, Guidelines, And Literature